Sortinghat

Sortinghat is an AI-native ATS and CRM built specifically for staffing, search, and RPO firms, developed in Bengaluru, India. It consolidates sourcing, screening, client relationship management, pay-and-bill, timesheets, and invoicing into a single platform rather than requiring separate tools for each function. The platform is actively used by firms ranging from small agencies up to 400+ employees, placing candidates into India, the US, the UK, Europe, Australia, and the Middle East.

What It Is

Sortinghat is a full-stack applicant tracking system and CRM designed to replace the fragmented stack most staffing firms run — typically a separate ATS, CRM, sourcing tool, and BI layer. It positions itself as an AI-native platform where capabilities like plain-language search, voice and video screening, AI interviews, and call notetaking are built into the core product rather than sold as add-ons. The platform is structured around four functional pillars: Talent Pool, Workflow, Revenue & Growth (CRM), and Analytics.

Four Pillars of the Platform

• Talent Pool: Unifies a firm's own database, job boards (LinkedIn, Naukri, Indeed, Handshake), and inbound career page applications into a single searchable pool. Candidates are ranked using AI scoring with plain-language natural language queries — no Boolean syntax required. The system enriches, deduplicates, and keeps existing records current.
• Workflow: Provides Kanban and list views for job pipelines, automated follow-up across email, WhatsApp, and AI calls, AI-powered interviews, call transcription, and candidate reports built from real signals rather than reformatted CVs.
• Revenue & Growth (CRM): Handles the client side — brief capture, prospect list management, LinkedIn enrichment, auto-updated client progress reports, contracts, compliance checks, and invoice reminders, all on a single record.
• Analytics: Tracks recruiter activity and conversion, desk-level margin, org planning, revenue forecasting from live pipeline, and supports 1,200+ custom reports with role-based permissions.

Integrations and Stack Compatibility

Sortinghat connects to a broad set of tools staffing firms already use. The platform lists integrations across messaging (WhatsApp, Gmail, Outlook), video conferencing (Google Meet, Zoom, Microsoft Teams), scheduling (Google Calendar), productivity (Google Sheets, Notion, Slack), interview and assessment tools (Fireflies, BarRaiser, Juicebox, Weekday), voice AI (ElevenLabs, Vapi), and job portals (LinkedIn, Naukri, Indeed, Handshake). The platform also exposes an open read-write API for custom integrations beyond the 400+ pre-built connectors.

Migration and Onboarding Model

Sortinghat offers a structured two-week migration path from competing platforms including Bullhorn, JobAdder, Vincere, Loxo, Ceipal, Recruiterflow, and Recruit CRM, as well as from spreadsheets. The migration is described as white-glove, with the vendor handling data mapping and validation while the client team continues billing throughout. Implementation, migration, and training are included in the licence rather than billed as separate professional services.

Target Audience and Positioning

According to the About page, Sortinghat is built for owners and operators of staffing, search, and RPO firms, primarily between five and five hundred people. It explicitly targets the "top 1% of staffing firms" and is not designed for in-house HR teams or candidates. The vendor claims clients have closed 1,200+ additional roles without increasing headcount, attributing this to AI-driven throughput improvements. Customer logos shown on the homepage include Atlass Partners, CodersBrain, Interned.io, Jigsaw Staffing, Peoplefy, Scrabble, and Scalene Works.

Pricing Model

Sortinghat does not publish a public rate card. Pricing is quoted based on seat count and desk mix, and the vendor states that implementation, migration, training, and all AI capabilities are included in the single licence. The platform encourages prospects to compare on a three-year total cost including all modules, implementation, and renewal escalation rather than headline tier prices.