Receipt Bot

Receipt Bot is an accounting automation platform built by Excelsious Limited, a company registered in England and Wales. It uses AI and OCR technology to capture, extract, and categorise financial data from invoices, receipts, bank statements, and supplier documents, then exports that data directly to cloud accounting software or Excel. The tool is designed for both accounting and bookkeeping firms managing multiple clients and small businesses looking to eliminate manual data entry.

What It Is

Receipt Bot is a document-credit-based SaaS platform that automates the most time-consuming parts of bookkeeping: reading financial documents and entering the data into accounting systems. Users upload documents via a web portal, mobile app, email inbox, API, or Zapier integration. The platform's OCR and AI engine then extracts fields such as customer names, dates, amounts, VAT rates, and line items, and pushes the structured data to connected accounting software or downloadable spreadsheets. It functions as a standalone expense management tool or as a data pipeline into existing accounting stacks.

Who It Serves

Receipt Bot targets two primary audiences:

• Accounting and bookkeeping firms that process high volumes of client invoices, receipts, and bank statements. The platform supports unlimited client profiles, unlimited internal and external users, a practice management dashboard, and co-branding so firms can display their own name and logo within the app.
• Small businesses and entrepreneurs who need a simpler way to track expenses, record VAT-eligible purchases, and maintain digital records without dedicated accounting staff.

Additional use cases highlighted on the site include insolvency practitioners converting large sets of bank statements, property managers tracking maintenance bills and vendor receipts, law firms handling reimbursement claims, and construction companies managing multi-project supplier invoices.

Document Capture and Export Workflow

The platform accepts documents through multiple channels: a web application for bulk uploads and data review, a mobile app for on-the-go receipt scanning (available on Android and iOS), a dedicated email inbox per business entity, a REST API, and Zapier-based workflow automation. Once documents are processed, data can be exported to QuickBooks Online, Xero, Sage Accounting, FreeAgent, Acxite, FreshBooks, or downloaded as Excel, CSV, OFX, QFX, QBO, QIF, or IIF files. Bank statement PDF-to-Excel conversion is a dedicated feature, reading transactions, dates, balances, and descriptions into structured output.

Credit-Based Pricing Model

Receipt Bot uses a document-credit system rather than per-client or per-user fees. One credit is charged per invoice or receipt without line items; two credits per page for documents with line items or VAT summaries; three credits per page for bank and supplier statements. All paid plans include unlimited users and unlimited business entities at no extra cost. Unused credits roll forward for up to six months on active paid subscriptions. A free Basic Plan with 10 credits per month is available through the mobile app, and a free trial with 30 credits is offered at sign-up with no credit card required. An Enterprise tier with a custom quote is available for higher-volume needs.

Accuracy and Validation Features

The platform flags duplicate and missing entries and runs smart validation checks across extracted data. The site states that data extraction is verified by qualified staff, adding a human-in-the-loop layer on top of the automated OCR pipeline. Built-in analysis tools let users review and correct data before it is exported, reducing downstream errors in accounting software.